Poster Printing

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From: Fernando Camilo <fernando@astro.columbia.edu>

Hi all,

Several of you of late have been coming around like headless chickens inquiring how to go about printing those fancy color posters that will make a splash at the AAS and other meetings. After some deliberation, we here suggest a good method that makes use of the Columbia University Printing Services.

1. Produce a pdf file of your masterpiece. How you do this is of course up to you. Options include using 'staroffice', or making a postscript file and converting formats with 'ps2pdf'. If you want to first generate a postscript file using Latex, David Alves has generously posted some instructions on his web site (have a look here in the area "Files for Colleagues/ How to make banner poster in LaTex/download example poster" and follow the instructions in the ReadMe? file).

2. Now you must convey your pdf file to printing services. You can put your file on a floppy or CD and bring it physically to 106 Journalism (lower level), on the corner of college walk (116th St on campus) and Broadway, M-F, 9am-5pm. Or you can use their anonymous ftp site: ftp to printing.columbia.edu logging in with 'anonymous' username and your e-mail as password. Then make a directory that's a unique identifier (e.g., your name), cd into it, and ftp your file in binary mode. Note that in almost all cases you still have to go to the Journalism school physically to deal with payment (see 3. below) and they very much request that you bring a small (8"x11" or A4 or similar) version of your poster so they know what it's supposed to look like in order to make a better final product.

3. Now you must let them know the file is there, what sort of format poster you want, and pay for it. You must decide on the format (size), of course. In principle posters can be up to 42 inches wide and unlimited in length. The cost is $12.5/square foot. Supposedly it takes 2-3 business days, but of course this depends on load, etc, so don't leave it for 3 days before you fly to Seattle.

Payment: you must have a valid account number. If you're a student normally you should first speak to your advisor, and after s/he gives you the account number, go to the CAL office on the 10th floor and have the account number/authorized signature portion of the "Printing Services" form filled out by Donna, Trudy, or Frits (you can also get the form and have your advisor sign it). Then walk it over to the Journalism school (see 2. above), all should be well, and a few days thereafter you'll be pleased. IF for some reason you do not have someone with an account number that could reasonably pay for this expense, not all is lost: go and speak to Frits and he should be able to give you an account. _IF_ you can't get in touch with people in the CAL office/Frits (they're all away on holidays surfing in the South Pacific, for instance), then you can do the following (but this is for emergencies only, honest):

- e-mail Ms Karen D'Angelo at printing@columbia.edu, explain where you've just ftp'd your file to, what you want done with it, include in the e-mail the account number to be used, and a contact phone number of a person that can vouch for that account.

And I believe that covers it. You can find more about the Columbia University Printing services by calling 854-3233 or going to their web site at www.printing.columbia.edu. And if you have any questions that I might be able to help with, don't be shy.

Have fun, Fernando

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From: Ben Sugerman <ben@astro.columbia.edu> Subject: latex example of conference poster

I have written a latex .cls file to make 3x4 foot posters for conferences. This is complete with new font sizes, an annotated example (poster.tex) so you can see how it is done, and a c-program that you can use to print your big poster out on many sheets of letter paper and then tape together, in case you want to proof it full size. It also will print on a single sheet of letter paper, for editing and handing out at the conference. Full color text capability is included. It recognizes all aastex symbols. Everything you need is explained in poster.tex

You can download the tarball here.

Don't bother going to my homepage to click a link for the download--it isn't there. You must use the full link I've provided above. I don't want the world getting their hands on this until all the wrinkles are worked out of it.

This is distributed as is. I'm very happy to make improvements or fix bugs, but I am not volunteering in the process to fix everyone's generic latex problems.

-Ben

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From: David Alves <alves> Subject: last minute posters

Hi,

For those still needing to print a poster, I recommend Kinkos, but not either of the 2 closest stores.

This week the printers at the 112th & Broadway store are on vacation, and the guy at the 72nd & Broadway store is a moron (also, they can't print larger than 36 inch wide banners).

After complaining to help line, I was directed to this Kinkos:

New York NY 24th at Seventh 245 Seventh Ave New York, NY 10001-7301 (212) 929-2679

They can print any size color poster in under 24 hours. Also, the project manager "Michael" (a woman) is helpful.


HOW TO DO IT WITH A VERY LARGE EPS, PS, or PDF FILE:

Go to kinkos

Look for picture of lady holding yellow book, and under her click on "Kinkonet web order"

(NOTE -- there are other Kinko's web upload pages but this is the secret one with no file size limits.)

Follow instructions and upload your poster to the "24th at Seventh" Kinkos," then call Michael to arrange details of order.

A glossy poster is $12 per square foot. A matte poster is $10 per square foot. Lamination (best with matte) is an extra $4 per square foot.

For what it is worth, I am doing matte + laminate and I'll have it tomorrow (Friday) if you want to see.

Cheers, Dave Alves

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From: David Alves <alves> Subject: more last minute posters

Hi all,

Although Kinkos accepts EPS/PS poster files, that doesn't mean they can print them. The problem is that they usually convert to PDF before printing (but do not tell you this).

If they do not have the appropriate fonts, or if they do not know how to enable "ligatures" (i.e. as LaTex uses for "fi"), then your poster will come out looking bad. A knowledgeable print shop can handle this, but the average Kinkos store cannot.

Although I am not sure that font embedding is necessary, the following commands for my poster created a PDF file that Kinkos could make into a proof and print. It looks fine.

latex alves2.tex dvips -T 40.in,50.in -o alves2.ps alves2.dvi gv alves.ps ps2pdf -dSubsetFonts=true -dEmbedAllFonts=true alves2.ps alves2.pdf acroread alves2.pdf (submit alves2.pdf to Kinkos)

Note that the -T option in dvips forces the bounding box to be full size (I think). This helps ghostview work, but it may not be necessary for Kinkos to print the pdf file.

good luck!

Dave Alves

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