| 11 | | === Late Morning before Observing === |
| 12 | | * Update webpage with whether or not observing looks to be happening based on weather forecast.[[BR]] |
| 13 | | * Send out email to outreach@astro and outreach-volunteers@astro email lists with reminder/update on that nights observing.[[BR]] |
| 14 | | * Email volunteers scheduled for observing (and speaker) reminding them of their obligation. Remind them to show up 30 minutes early to help setup.[[BR]] |
| 15 | | * Check to confirm that computer/projector is working in Pupin 301 (or wherever lecture is taking place). |
| 16 | | * Check to see what objects will be visible for observing that night (planets, Moon, deep-sky objects, etc). |
| 17 | | |
| 18 | | === One Hour/Thirty Minutes before Observing === |
| 19 | | * Put up direction signs on front door of Pupin, in front of elevator, on 13th floor, on 4th floor, on lecture door and on roof.[[BR]] |
| 20 | | * Set up projector for talk and show speaker how to manipulate it.[[BR]] |
| 21 | | * If observing, set up telescopes; show any newbies how to set them up.[[BR]] |
| 22 | | * Decide which volunteer is manning what telescope, and make sure they know how to use it.[[BR]] |
| 23 | | * Make sure there are a couple of volunteers on the roof at the outset in case people arrive for observing during the talk.[[BR]] |
| 24 | | * Confirm that the front door to Pupin is unlocked. [[BR]] |
| 25 | | * Print out some outreach schedule and skymap fliers for public distribution. |
| 26 | | |
| 27 | | === Beginning of Observing/Talk === |
| 28 | | * The full audience usually doesn't arrive until about 5 minutes past, so wait a bit.[[BR]] |
| 29 | | * Welcome the audience and make any other outreach announcements. Point out the fliers and website for outreach.[[BR]] |
| 30 | | * Announce the next lecture that will take place in two weeks, as well as any other eminent outreach (or astronomical events).[[BR]] |
| 31 | | * Comment on the feasibility of observing that night, if the weather conditions seem uncertain. [[BR]] |
| 32 | | * Introduce the speaker. [[BR]] |
| 33 | | * During talk, mentally calculate how many people are in attendance. [[BR]] |
| 34 | | |
| 35 | | === Immediately After Talk === |
| 36 | | * Ask if there are any questions for the speaker.[[BR]] |
| 37 | | * Thank people for coming.[[BR]] |
| 38 | | * Announce the slideshow/Astrowall presentation (if there is one) or observing.[[BR]] |
| 39 | | * Point people to the roof if there is observing.[[BR]] |
| 40 | | * Point out the fliers and the website for outreach.[[BR]] |
| 41 | | * Shut down projector system and lights in lecture hall. |
| 42 | | |
| 43 | | === Immediately After Observing === |
| 44 | | * Shut down telescopes, domes, lights (remember all the lights in the dome).[[BR]] |
| 45 | | * Take down direction signs on front door of Pupin, in front of elevator, on 13th floor, on lecture door and on roof.[[BR]] |
| 46 | | |
| 47 | | === A Day or Two After Observing === |
| 48 | | * Update public outreach webpage with next date.[[BR]] |
| 49 | | * Update outreach wiki webpage.[[BR]] |
| 50 | | * Email Millie with information about who volunteered and who should be paid.[[BR]] |
| | 5 | * [wiki:Outreach/Directions/Director Outreach Director][[BR]] |
| | 6 | * [wiki:Outreach/Directions/Sidewalk Harlem Sidewalk Astronomy Czar] [[BR]] |
| | 7 | * [wiki:Outreach/Directions/PR Public Relations and Advertising Czar][[BR]] |
| | 8 | * [wiki:Outreach/Directions/Posters Poster-making Czar][[BR]] |
| | 9 | * [wiki:Outreach/Directions/Movies Movie-recording Czar][[BR]] |
| | 10 | * [wiki:Outreach/Directions/Visiting Visiting Group Czar][[BR]] |
| | 11 | * [wiki:Outreach/Directions/FamilyAstro Family Astro Czar][[BR]] |
| | 12 | * [wiki:Outreach/Directions/Telescopes Telescope Czar][[BR]] |
| | 13 | * [wiki:Outreach/Directions/RoofCaptain Roof Captain (for a given event)][[BR]] |
| | 14 | * [wiki:Outreach/Directions/LectureCaptain Lecture Captain (for a given event)][[BR]] |
