Public Relations and Swag Officer

Responsibilities

  • Contacting E/PO officers at various NASA telescopes (e.g. HST, Chandra, SOHO, GALEX, etc.) requesting swag.
  • Receive and organize the swag in the swag area of the Pupin astronomy library (southern end).
  • Advertising our schedule of events to various free media outlets at the beginning of each semester.
  • Approximate time commitment is 6 hours / semester.

Directions for Obtaining Swag

Our swag stockpile waxes and wanes according to the frequency of our events. Here are some of the Education and Public Outreach contacts that have been used in the past (and a few new ones). Contact them and explain our program and request as much material as you want or can get. When they ask for a shipping address, use this one (it will go to Ayoune):

Columbia Astronomy Outreach
or alternatively <your name>
550 W 120th St
Pupin Building, Room # 1328
New York, NY 10027

Chandra Space Telescope

Chandra has a pretty good web interface for this. If you need an email contact, Kathy Lestition is very friendly and helpful.

http://chandra.harvard.edu/edu/request.html

Kathleen Lestition
Education & Outreach Coordinator
Chandra X-Ray Center
Smithsonian Astrophysical Observatory
60 Garden Street, MS 6
Cambridge, MA 02138 USA
kathy@head.cfa.harvard.edu
Phone: 617.495.7399

Hubble Space Telescope

The main HST EPO site is like a labyrinth, but the second link shows the lithographs available. I recommend contacting Holly or Cheryl and seeing what materials they have available. Note: the Black Hole posters are useless--do *not* get them. I think the lithographs are the best thing they have.

http://amazing-space.stsci.edu/
http://amazing-space.stsci.edu/eds/tools/type/pictures.php.p=Teaching+tools%40%2Ceds%2Ctools%2C

Holly Greathouse, Education Specialist
Space Telescope Science Institute
Office of Public Outreach
hgreat@stsci.edu

Cheryl S. Gundy
Deputy News Chief/Media Coordinator/News Production Team Lead
Space Telescope Science Institute
Office of Public Outreach
3700 San Martin Drive
Baltimore, MD 21218
(Phone) 410-338-4707 (Fax) 410-338-4579
(E-mail) gundy@stsci.edu

SOHO

Steele has sent us a bunch of stuff in the past, including lots of Cosmic Collisions DVDs. Very helpful.

Steele Hill
steele.w.hill@nasa.gov
SOHO/STEREO Media Specialist
NASA Goddard Space Flight Center
Code 671.1
Greenbelt, MD 20771
301-286-6452 (ph.)

Kepler Space Telescope

Haven't used Kepler stuff before, but it looks promising.

http://kepler.nasa.gov/education/info/
http://kepler.nasa.gov/contactus/

Spitzer Space Telescope

Haven't used Spitzer before, but it looks promising.

http://coolcosmos.ipac.caltech.edu/resources/paper_products/index.html

GALEX

Haven't used GALEX before, but it looks promising. Alternatively, you could ask our own David Schiminovich for an EPO contact for GALEX or ask him for swag--He is a Co-I on GALEX.

http://www.galex.caltech.edu/media/images.html

Directions for Public Relations

Once the outreach director has produced a lecture schedule including titles and dates for all of the outreach events for the semester, it is your job to submit this schedule to various outlets. This will typically occur about 2-3 weeks prior to the semester beginning. The schedule will generally be found on the outreach wiki or on the Talks page. Below is a list of various media outlets and directions for submitting events to them electronically.

New York 1 Calendar

http://www.ny1.com/content/community_calendar/enter_your_event/Default.aspx
Deadline for on-air inclusion is 3-4 weeks out, online calendar is 3-5 days out.
Organization code: 58829562945

New York Times Community Events Calendar

http://nytimes.whsites.net/communityaffairs2/newEvent.php - NEEDS FIXING

New York City Department of Cultural Affairs

http://www.nyc.gov/html/dcla/html/calendar/event.shtml

If you would like to have your submission considered for inclusion on the Cultural Affairs home page as a featured event, send a landscape JPEG image between 400KB and 2MB to calendar@culture.nyc.gov. Include the event title, image credit, and “DCA Home Page – Featured Event” in the subject line.

New York Daily News

http://events.nydailynews.com/
(Login: outreach-admin@astro.columbia.edu, Password: <standardpwd>)
Click on "My Listings", then under Basic Listings click "add new listing"

Metromix

https://newyork.metromix.com/login
(Login: outreach-admin@astro.columbia.edu, Password: <standardpwd>)
Click on 'get listed' in upper right, then 'submit a new event listing'.
Submit events at least three (3) weeks in advance of the event occurrence date.

Village Voice

http://www.villagevoice.com/feedback/SubmitAnEvent
Submit events at least three (3) weeks in advance of the event occurrence date.

Time Out New York

Submit to TimeOut New York
The deadline for TimeOutNY is 6pm Monday, ten days before publication.

NYCvisit.com

Send an email to: NYCVisit.com.
Include “Calendar of Events Submission” in the subject line, and the details of the event in the body of the e-mail or as an attachment.

Club Free Time

Send an email to: Club Free Time.
Include “Free Events Submission” in the subject line, and the details of the event in the body of the e-mail or as an attachment.

Science @ Columbia

http://columbiascience.tumblr.com/submit

Title: Department of Astronomy: Public Lecture & Stargazing
Text: Every other Friday, the Astronomy Department at Columbia University sponsors public outreach. Attendees get access to astronomical information through timely lectures by members of our department aimed at a public audience. After the thirty-minute lecture, if the weather is clear, attendees can proceed to the Rutherfurd Observatory for guided stargazing. If the weather is cloudy, a slide show and discussion with an astronomer about various astronomical images will take place instead.

Next Event:

Speaker:

Title:

Abstract:

This is a FREE event followed by guided star-gazing with telescopes (weather permitting). All events are at Pupin Hall on the Columbia University campus - street access from 116th and Broadway, Subway Number 1 Line). No reservations are needed. Lectures are 30 minutes, stargazing lasts 90 minutes. Lectures are wheelchair accessible, star-gazing on the roof is not. 

Full schedule available on our website: http://outreach.astro.columbia.edu/

Columbia University Sundial

Columbia runs a calendar system called Sundial, which is very difficult to navigate and/or submit events to.

Update the Columbia Sundial (calendar) application with information about the event. You must have the Sundial administrators add you as an account with your Columbia UNI. Once you log in, click on "Add Event" and fill out the form. Hints for filling it out are included below.

Name of Event: Astronomy Department Public Outreach presents: Public Lecture & Stargazing

Super-events and Sub-events: leave blank

Name: Outreach

Email Address: outreach-admin@astro.columbia.edu

Event Location: Pupin Hall, Columbia University: Follow signs posted in the lobby.

Current sites: scroll down, select, and ADD:

== CU Event Calendar Search Locations == - Morningside Campus

CU Morningside Campus Buildings - Pupin Laboratories

Short description: List the name of the speaker and the title of their talk first. Public access to rooftop telescopes and stargazing after lecture, weather permitting. Lecture occurs regardless.

Full Description/Summary: Every other Friday, the Astronomy Department at Columbia University sponsors public outreach. Attendees get access to astronomical information through timely lectures by members of our department aimed at a public audience. After the thirty-minute lecture, if the weather is clear, the public can proceed to the roof of Pupin Hall and be guided by volunteers in stargazing and observing through the telescopes of Rutherfurd Observatory. A slide show and discussion with an astronomer about various astronomical images happens if the weather is cloudy.

Lecturer and title:

List the title (professor, postdoctoral researcher, PhD candidate, BA candidate, etc.) and name of the lecturer along with the title of their talk.

Current Publication Status: scroll down, select, and ADD:

Columbia University Events Calendar

Columbia University Featured Events Calendar

Neighbors Events Calendar

Current Types: scroll down, select, and ADD

Academic

Academic: Lecture

Alumni

Community

Cultural

Environmental

Other

Social Event/Gathering

Student Events