| 47 | | * Update the outreach webpage with the abstract and title of the speaker. [[BR]] |
| 48 | | * Print out fliers for lecture; post them on Pupin 5, 10, & 13, as well as around campus on bulletin boards in Hamilton, Philosophy, Lerner, Mudd, or wherever. [[BR]] |
| 49 | | * Update the Columbia Sundial (calendar) application with information about the event. [[BR]] |
| | 49 | * Update the outreach webpage with the abstract and title of the talk. [[BR]] |
| | 50 | * Update the outreach wiki with the abstract and title of the talk. |
| | 51 | * Print out small posters for lecture; post them on Pupin 5, 10, & 13, as well as around campus on bulletin boards in Hamilton, Philosophy, Lerner, Mudd, or wherever. [[BR]] |
| | 52 | * Deliver a copy of the big flier to Kristen Schneider in Low 209, so it can be put up on College Walk. |
| 52 | | |
| 53 | | |
| 54 | | * Email volunteers scheduled for observing (and speaker) reminding them of their obligation. Remind them to show up 30 minutes early to help setup.[[BR]] |
| 55 | | * Check to confirm that computer/projector is working in Pupin 301 (or wherever lecture is taking place). |
| 56 | | * Check to see what objects will be visible for observing that night (planets, Moon, deep-sky objects, etc). |
| | 55 | * Update webpage with whether or not observing looks to be happening based on weather forecast.[[BR]] |
| | 56 | * Send out email to outreach@astro and outreach-volunteers@astro email lists with reminder/update on that nights observing.[[BR]] |
| | 57 | * Check to see what objects will be visible for observing that night (planets, Moon, deep-sky objects, etc), plan what targets should be assigned on what telescopes. |
| | 58 | * Email volunteers scheduled for observing (and speaker) reminding them of their obligation and giving them their telescope/object assignments. Remind them to show up 30 minutes early to help setup.[[BR]] |
| | 59 | * Check to confirm that computer/projector is working in Pupin 301 (or wherever lecture is taking place). |
| 59 | | * Put up direction signs on front door of Pupin, in front of elevator, on 13th floor, on 4th floor, on lecture door and on roof.[[BR]] |
| 60 | | * Set up projector for talk and show speaker how to manipulate it.[[BR]] |
| 61 | | * If observing, set up telescopes; show any newbies how to set them up.[[BR]] |
| 62 | | * Decide which volunteer is manning what telescope, and make sure they know how to use it.[[BR]] |
| 63 | | * Make sure there are a couple of volunteers on the roof at the outset in case people arrive for observing during the talk.[[BR]] |
| 64 | | * Confirm that the front door to Pupin is unlocked. [[BR]] |
| 65 | | * Print out some outreach schedule and skymap fliers for public distribution. |
| | 62 | * Put up direction signs on front door of Pupin, in front of elevator, on 13th floor, on 4th floor, on lecture door and on roof.[[BR]] |
| | 63 | * Set up projector for talk and show speaker how to manipulate it.[[BR]] |
| | 64 | * If observing, set up telescopes; show any newbies how to set them up.[[BR]] |
| | 65 | * Make sure there are a couple of volunteers on the roof at the outset in case people arrive for observing during the talk.[[BR]] |
| | 66 | * Confirm that the front door to Pupin is unlocked. [[BR]] |
| | 67 | * Print out some outreach schedule and skymap fliers for public distribution. |
| 68 | | |
| 69 | | |
| 70 | | |
| 71 | | |
| 72 | | |
| 73 | | * During talk, mentally calculate how many people are in attendance. [[BR]] |
| | 70 | * The full audience usually doesn't arrive until about 5 minutes past, so wait a bit.[[BR]] |
| | 71 | * Welcome the audience and make any other outreach announcements. Point out the fliers and website for outreach.[[BR]] |
| | 72 | * Announce the next lecture that will take place in two weeks, as well as any other eminent outreach (or astronomical events).[[BR]] |
| | 73 | * Comment on the feasibility of observing that night, if the weather conditions seem uncertain. [[BR]] |
| | 74 | * Introduce the speaker. [[BR]] |
| | 75 | * During talk, count how many people are in attendance. [[BR]] |
| 76 | | |
| 77 | | |
| 78 | | |
| 79 | | |
| 80 | | |
| 81 | | |
| | 78 | * Ask if there are any questions for the speaker.[[BR]] |
| | 79 | * Thank people for coming.[[BR]] |
| | 80 | * Announce the slideshow/Astrowall presentation (if there is one) or observing.[[BR]] |
| | 81 | * Point people to the roof if there is observing.[[BR]] |
| | 82 | * Point out the fliers and the website for outreach.[[BR]] |
| | 83 | * Shut down projector system and lights in lecture hall. |
| 84 | | |
| 85 | | |
| | 86 | * Shut down telescopes, domes, lights (remember all the lights in the dome).[[BR]] |
| | 87 | * Take down direction signs on front door of Pupin, in front of elevator, on 13th floor, on lecture door and on roof.[[BR]] |
| 87 | | === A Day or Two After Observing === |
| 88 | | |
| 89 | | |
| 90 | | |
| | 89 | === A Day After Observing === |
| | 90 | * Update public outreach webpage with next date.[[BR]] |
| | 91 | * Update outreach wiki webpage.[[BR]] |
| | 92 | * Email Millie with information about who volunteered and who should be paid.[[BR]] |
