Changes between Version 4 and Version 5 of Outreach/Directions/Director
- Timestamp:
- 09/21/10 17:46:32 (16 years ago)
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Outreach/Directions/Director
v4 v5 9 9 * Hold an outreach volunteer meeting once a semester 10 10 * Filling in the gaps left by other officers 11 * Time commitment ~ ?? hours / semester11 * Time commitment ~ 10 hours / week (on average, it's more some weeks, less others) 12 12 13 13 == Instructions for Various Tasks == 14 14 15 === = At the beginning of the semester ====15 === When you assume the role === 16 16 17 17 * Ask David Secrest to add you to the outreach-owners group on the configured workstations. This will allow you to write/save/delete comment on the outreach website. … … 20 20 * Get the previous Outreach Director to add you as an admin to the [http://www.facebook.com/group.php?gid=8425949810 Columbia Astronomy Facebook Group]. 21 21 * Change the Observatory phone number on the Outreach Contact Us Website to go to your office. 22 23 ===At the Beginning of Each Semester (or well before)=== 22 24 23 25 ==== Create a Lecture Schedule ==== … … 46 48 * Contact Rose Razaghian (rr222@columbia.edu) and Kristen Schneider (ks2642@columbia.edu) asking if it is possible to post the large schedule poster in the Science Display Case on College Walk. 47 49 * Bring the copy to Rose's office in Low, and check in a week to make sure they actually put it up (they've taken 3+ weeks in the past if you don't pester). 50 51 ==== Hold an outreach meeting ==== 52 48 53 * Hold an outreach meeting to get volunteers to staff the events 49 54 * Ask Millie if there is money in the budget to pay for food for the outreach meeting. 50 * Plan and execute a meeting where you get volunteers to sign up for the various positions on the various event nights. 55 * Determine what events will happen over the course of the semester remembering the Friday night open houses, Family Astro (if you've got a coordinator), Sidewalk Astronomy (ditto), Rooftop Variables, Middle School Presentations, and school group tours. Make sure this is covered in the meeting. 56 * Make sure everyone is aware of the different roles and ways that they can volunteer over the course of the semester. Encourage people to take on leadership positions. 57 * Get some of the more-experienced telescope users to mentor and train some of the less-experienced telescope users. This is usually done formally in September and more informally during the rest of the year. 58 * Ask for feedback form the volunteers in attendance. 59 * After the schedule is updated on the wiki, send an e-mail to the outreach-volunteers@astro.columbia.edu list thanking the volunteers and reminding them of what they agreed to. 51 60 52 61 ==== Updating the Outreach Website ==== … … 56 65 * Make sure any new files you put in here have the permissions 775 (rwx for owner and group members, rx for all. chmod 775 <file>). Also if you create a new file, change it's group to outreach-owners, so that other group members can edit it too (chgrp outreach-owners <file>). 57 66 * If you're going to make significant changes, it is recommended that you make a new copy of the html file to edit and test before switching it to the live copy (i.e. rather than changing index.html and seeing if it works, copy index.html to backup.html, edit backup.html, confirm in a browser it looks like you want it, then mv backup.html index.html). 67 68 === A week or two before the lecture === 69 70 * Start a facebook event from the the [http://www.facebook.com/group.php?gid=8425949810 Columbia Astronomy Outreach Facebook Group] with the following information: 71 * Event date 72 * Start time 73 * End time 74 * Catchy title 75 * Location: Pupin Hall 76 * Address: 550 W. 120th Street 77 * City: New York, NY, USA 78 * Description including the abstract, plan for the evening (half hour lecture, 90 minutes of observing), link to the directions page: http://bit.ly/bYzq2M , and the standard boilerplate message for the end of all messages: Remember, all of our events are free and open to all. The lectures are aimed at the level of the layperson, so children should get something out of them too. Stay only as long as you want. Bring warm clothes for windy and cold conditions on the roof. For directions to the observatory and information about our other events, please visit: http://outreach.astro.columbia.edu . 79 * Upload an image. 80 * Invite all the members of the group, keep the event open to anyone to RSVP, but keep the list of attendees private (that requires UNCHECKING the box). 81 * Remember to check, from time-to-time, the messages being posted to the group and the event to answer any questions that people have. 82 * The day of the event, post the weather update information to the wall of the event and message all the attendees with the same e-mail sent out to the e-mail list. 58 83 59 84 ==== Send out emails to the public outreach list and update the website on/after lecture days ==== … … 71 96 * Send this email out to the public outreach list (columbia-astronomy-public-outreach@googlegroups.com) from the outreach-admin account. 72 97 * Send this email out to the outreach-volunteers@astro.columbia.edu list and the astro-events@astro.columbia.edu list if you're feeling spicy. 73 * Send this email as a message to all members of the [http://www.facebook.com/group.php?gid=8425949810 Columbia Astronomy Outreach Facebook Group].98 * Send this email as a message to all attendees of the facebook event. 74 99 * Send a truncated update to the [http://twitter.com/ColumbiaAstro Columbia Astronomy Outreach Twitter Feed]. Login: columbiaastro password: <standard pw>. 75 100 * The day after the lecture, update the website with the next scheduled lecture (time, date, lecturer, poster, etc.) The new poster should already be in the images/Posters directory.
