Other administrative procedures

This is a reference page for Graduate student information.

THIS PAGE IS NOT OFFICIAL DEPARTMENTAL POLICY. IT MERELY REPRESENTS THE PEER-ADVICE PROVIDED BY FELLOW STUDENTS AND FACULTY.

What the handbook says

By virtue of their participation in the research life of the Department, Astronomy graduate students will become involved with two separate administrative entities: the Department of Astronomy (office 1328 Pupin) and the Columbia Astrophysics Laboratory (office 1027 Pupin). For all academic matters (registration procedures, degree filing deadlines, teaching compensation issues) as well as housing, health care, and other issues related to benefits, the Astronomy Departmental Administrator is the person to whom one should turn. For travel reimbursement and other research-related issues supported by a federal grant, the Astrophysics Laboratory office is the place to go (if using a Department travel grant, travel expense reports in strict conformance with the above guidelines should be submited to the Astronomy office).

The division between research-related activities and all other needs extends to other areas. For example, when photocopying a significant number (> 30) pages of research-related material, the tenth floor machine should be used, while all copying related to courses (either taken or taught) should be done on the thirteenth floor. Needless to say, all photocopying on either machine that is personal should be paid for at the rate of $0.05 per page. Likewise, all personal long-distance phone calls made from any phone in the Department or the Laboratory should be reported at the time in a written note to the appropriate office which will seek reimbursement when the bills are processed. Research-related long-distance calls should be reported to the student’s research supervisor. Office supplies should be taken and used only for professional purposes and should be acquired from the appropriate office if the quantity is significant (e.g., no one cares where you get a pen, but 50 color transparencies – which cost $0.75 each – should be obtained in the appropriate office).

Any questions concerning such administrative matters should be directed to either of the Departmental Administrators.

Additional information

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